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Saturday, November 07, 2015

Transcription Tools for Improved Efficiency and Accuracy

Transcription is used to transform verbal dictation from an audio file to text. Transcription is typically ordered by a client or employer and performed by a professional transcriptionist. Transcription is important in a variety of industries, including entertainment, medical, publishing, and educational fields.

However, transcription assists many others, including journalists, medical researchers, and conference facilitators, to clarify, capture, and use recorded information. Professional transcriptionists use special tools to improve speed and accuracy. Transcription headsets amplify the audio file for the transcriptionist’s use.

Transcription Process

Transcription is performed by listening to audio files by segment and committing audio to written text. Transcription is usually verbatim. However, the transcriptionist may omit repetition of words or filler, such as “uh” or “um.” 

Transcriptionists must have exceptional familiarity with the English language. They must use proper spelling and correct punctuation. The transcriptionist must hear and distinguish between contractions and homonyms.

Transcription Tools

The professional uses tools to assist in the transcription process. He or she can adjust the audio recording to slow the rate of speech. Some people speak slowly and clearly, so the transcriptionist is able to easily capture and type their words without stopping or rewinding the audio file. 

Most audio files are more challenging to the transcriptionist. If the speaker’s rate of speech is too fast, the he or she may use transcription pedal. Since the transcriptionist uses the feet to adjust the speed, his or her hands remain on the keyboard. Tools like the transcription pedal increase efficiency and accuracy.

Some transcription programs use voice recognition technology. Since many voice recognition programs cannot distinguish the difference between homonyms or contractions, or otherwise mistake what the speaker is saying, experienced human transcriptionists are preferred.

Medical and Legal Transcription

Medical transcriptionists take dictation from physicians and translate them to text for patient charts and records. Legal transcriptionists take dictation from attorneys and translate them for client records.

These jobs require the transcriptionist to understand medical or legal terminology. Although the transcriptionist may refer to medical and legal dictionaries to assist with spelling, someone without a good understanding of the field will find it difficult to effectively and efficiently transcribe data.

Although voice recognition continues to improve, experienced transcriptionists understand the terms, procedures, and tools of transcription to deliver consistently reliable records and reports. Medical and legal transcription careers offer flexibility to home-based workers and telecommuters but some employers, such as hospitals, may prefer to hire on-site professionals to protect patient-sensitive health information.

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